The City of St. Charles is seeking proposals from qualified firms to provide an advanced metering infrastructure (AMI) system for its electric utility. The work includes smart meters and communications devices, software platforms, system integration, data management, security compliance, installation, testing, training, support, and maintenance. Bidders must submit detailed technical and price proposals electronically.
The City of St. Charles seeks a fully integrated, real-time, sensor-based Level-Count Automated Parking Guidance System and requires the vendor to design, supply, install, integrate, and train city staff on it. The turnkey scope includes materials, labor, equipment, software, support, parking-space monitoring, and communicating availability to drivers on-site and through mobile platforms. This is a rebid, and proposals must be submitted electronically through the City's procurement portal.
The City of St. Charles is seeking proposals from qualified firms to provide an advanced metering infrastructure (AMI) system for its electric utility. The work includes smart meters and communications devices, software platforms, system integration, data management, security compliance, installation, testing, training, support, and maintenance. Bidders must submit detailed technical and price proposals electronically.
Sole Source:If sale is less than $25,000, use sole source.
Coops:Frequently procures through NASPO ValuePoint, Sourcewell, and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
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City of St. Charles Contracts
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US Digital Designs at City of St. Charles
Effective: Jul 1, 2024Expires: Sep 30, 2026Expiration date locked.
The City of St. Charles, Illinois, specifically its Fire Department, has authorized the purchase and installation of the Phoenix G2 Fire Station Alerting System for a total of $142,061.29. This project, approved via Resolution No. 2024-104 on July 1, 2024, aims to upgrade outdated alerting systems across three fire stations. The expenditure includes $106,301.29 for equipment and software from US Digital Designs and $35,760.01 for installation services from DigiCom Installations, Inc. The new system is expected to provide reliable service for the next decade.
Motorola Solutions, Inc. at City of St. Charles
Effective: May 1, 2022Expires: Sep 30, 2026Expiration date locked.
This document is Purchase Order 115713 issued by the City of St. Charles to Motorola Solutions Inc. for 'WAVE APP 4 USERS'. The service is effective from May 1, 2022, to April 30, 2023, with a total order value of $720.00. The purchase order outlines vendor and buyer details, shipping and billing information, and general terms and conditions.
FLOCK GROUP, INC., FLOCK SAFETY at City of St. Charles
Effective: Nov 25, 2022Expires: Sep 30, 2026Expiration date locked.
This document is Purchase Order 117576, issued by the City of St. Charles to FLOCK GROUP INC (FLOCK SAFETY) on December 7, 2022. It procures professional services, specifically Standard and Advanced Implementation Fees, for a total amount of $4,400.00. The services are scheduled for delivery on December 8, 2022, and cover a service period from November 25, 2022, to November 24, 2023. The purchase order includes standard terms and conditions.
Motorola Solutions, Inc. at City of St. Charles
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This Purchase Order (PO 119164) from the City of St. Charles to Motorola Solutions Inc. is for the procurement of 'WAVE APP 4 USERS' for a total amount of $1,000.00. The service period for the Wave App is from May 1, 2023, to April 30, 2024. Payment terms are Net 30 Days.
Motorola Solutions, Inc. at City of St. Charles
Effective: May 1, 2023Expires: Sep 30, 2026Expiration date locked.
This document is Purchase Order 119660 issued by the City of St. Charles to Motorola Solutions Inc. for STARCOM21 Network Wave Devices for 7 people. The total cost for this order is $1,080.00. The effective service period for the wave devices is from May 1, 2023, to April 30, 2023.
Early Buyer Signals
Board meetings and strategic plans from City of St. Charles
Equity & Inclusion Commission Minutes
Date: Aug 20, 2026Type: Meeting mention
The commission received a guest presentation regarding the organization and goals of the Rising Lights Project. Subcommittee reports included plans to address discrimination in local schools, requests for input on a resident survey regarding disability, and updates on communications with the school district and police regarding immigrant community concerns. Additional discussions covered participation in the Scarecrow Fest, a decision to maintain the current meeting location, a commitment to present to the city council twice annually, and the drafting of an article on National Suicide Prevention Awareness Month.
St. Charles City Council City Council Meeting
Date: Oct 5, 2026Type: Meeting mention
The City Council meeting included public comments regarding the preservation of natural gateways along the Fox River and extensive testimony from massage therapists concerning the discriminatory enforcement of city licensing codes, high application fees, and zoning restrictions. The council also addressed new business regarding the consideration of an ordinance to temporarily suspend the enforcement of the city's massage establishment code.
St. Charles Committee of the Whole Committee of the Whole Meeting
Key Contacts
Public-sector contacts connected to City of St. Charles.
Who manages procurement and purchasing for City of St. Charles?
Procurement and purchasing for City of St. Charles are managed by the Public Works Department's Purchasing Manager, while the Finance & Accounting Division issues purchase orders. The city operates under an Aldermanic-City form of government with a mayor, city administrator, and ten alderpersons.
Where does City of St. Charles post bids and RFPs?
City of St. Charles posts Invitations to Bid (ITB), Requests for Proposal (RFP), Requests for Qualifications (RFQ), and Statements of Interest (SOI) on the Euna OpenBids portal (formerly DemandStar) at https://network.demandstar.com; the city maintains free Open Access accounts for vendors.
How do vendors register to access City of St. Charles solicitations?
Vendors register on the Euna OpenBids portal (formerly DemandStar) to access City of St. Charles solicitations and submit responses; agency registration is free at https://www.demandstar.com/registration. The City’s Bids & Proposals page links to the portal.
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The committee discussed the establishment of target upper limit reserves for the general fund and various enterprise funds, reviewed the current electric fund rate structure and accumulated cash reserves, and debated the proposed property tax levy. The committee also formally accepted the audited annual financial statements for the fiscal year ending April 30, 2026, approved a special use permit for an indoor golf simulation facility, and awarded a construction contract for the Third Avenue diagonal parking project.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of St. Charles meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of St. Charles procure?
City of St. Charles typically procures goods and services supporting municipal operations, including road construction and maintenance, snow removal, utility equipment, emergency services support for fire and police, information technology, and administrative supplies and services.
What procurement requirements does City of St. Charles publish for vendors?
City of St. Charles publishes vendor requirements in its Purchase Order Terms and Conditions and related documents, including Commercial General Liability insurance naming City as additional insured (commonly $1,000,000 CGL), prevailing wage compliance, and a required Certificate of Compliance.
How does City of St. Charles approve procurement contracts and awards?
Procurement contracts and awards for City of St. Charles are executed by departmental purchasing staff and the Finance & Accounting Division; certain matters, such as surplus property sales, require City Council approval and contracting topics are reviewed by the Government Operations Committee/Committee of the Whole.
Where can vendors find procurement policies and standard terms for City of St. Charles?
Vendors can find procurement policies and standard terms on the City of St. Charles Bids & Proposals page, which links to the Purchase Order Terms and Conditions, Certificate of Compliance, Insurance Requirements, and cites Ordinance No. 2018-M-22 on prevailing wage.
What supplier diversity or vendor demographic reporting does City of St. Charles use?
City of St. Charles collects vendor demographic data under Illinois Public Act 102-0265 to identify minority-, women-, veteran-owned businesses and SBA-defined small businesses, and makes good-faith efforts to obtain and publish that information on solicitation materials.
