Buying Signals

Emergency Management Software RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

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Monitoring 320k+ public sector buyers

Emergency Management Software: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

City of Corcoran

MNOct 8

Why now

- City Council reviewed a consultant's 10-year organizational study recommending a split of public works and engineering into separate departments. - The consultant recommended hiring a GIS engineering technician to build a solid GIS foundation and support a street rating program and capital improvement plan. - The consultant advised building an asset management system with a work order system, tied to GIS, to improve communication and coordination. - Public works and engineering operations were characterized as reactive, doing minimums and keeping up, with key decisions urged sooner rather than later.

Meeting MentionPre-RFPDetected: Oct 8

Key Contacts · Verified by Starbridge

Reed Kottke

Accountant

Nalisha Williams

Assistant City Administrator

Otero County

NMOct 8

Why now

- Otero County's proposed 2026 Community Wildfire Protection Plan identifies gaps in multi-agency coordination, situational awareness, and water supply mapping, with proposed programs to address them. - The plan includes a project to develop a coordinated, GIS-based inventory of water supplies, documenting the need for better data integration in operational planning. - It calls for a Wildfire Exercise and Multi-Agency Coordination Program, including a multi-year exercise program to improve interagency coordination. - The plan proposes a Pre-Incident Data Integration and Mapping Initiative to compile integrated geospatial data layers for…

Meeting MentionPre-RFPDetected: Oct 8

Key Contacts · Verified by Starbridge

Eileen Dorton

Appraiser IV

Vicky Connelly

Appraiser IV - Business and Personal Property

CPS Energy

TXSep 28

Why now

- CPS Energy's board requested and received an operational assessment of the August 28th storm response, which identified gaps in damage assessment and mutual aid coordination. - The utility acknowledged that information and capabilities were spread across many organizations and that emergency management partners need a more granular, area-based view of prolonged outages. - The board directed follow-up actions, including a 60-day review of critical care program enrollment and efforts to automate consistency between CPS Energy's customer list and the state emergency list. - Leadership committed to incorporating lessons learned into future…

Meeting MentionPre-RFPDetected: Sep 28

Key Contacts · Verified by Starbridge

Rudy Gallardo

Accounts Payable Manager

Fallon Smith-Ziegler

Business Management Strategist to Chief Administrative Officer

City of Essex Junction

VTSep 23

Why now

- The City Council is considering a $82,912 fire department command vehicle purchase to fix incident command and communications failures surfaced during recent multi-alarm fires, with a motion recommended for approval. - Fire department leaders report that Car 9 is not configured for incident command, forcing commanders to juggle portable radios, lack workspace for accountability, and lose situational awareness during growing incidents. - During a recent incident, crews had to resort to face-to-face and shouted communications because the existing setup failed, underscoring the operational breakdown the command vehicle is meant to solve.

Meeting MentionPre-RFPDetected: Sep 23

Key Contacts · Verified by Starbridge

Alison Sciara

Accounts Receivable Coordinator

Daniel W. Brown

Assistant Clerk

Iowa Department of Veterans Affairs

IASep 15

Why now

The State of Iowa Department of Management (DOM) is renewing Agreement 2023-BUS-0821 with Tyler Technologies, Inc. for 'Citizen engagement platforms'. The one-year renewal term will expire on September 14, 2027, with no changes to the previously established terms. This notice was sent on June 16, 2026.

Contract ExpiringPre-RFPDetected: Sep 15

Key Contacts · Verified by Starbridge

Melissa Sue Sienknecht

Human Resources Director

Joseph Elbert Hoagbin

Medical Director

Land of Sky Regional Council

NCSep 1

Why now

- Hurricane Helene's 2024 communications failures, including 75% of cell sites down and mutual aid requests taking up to seven weeks, exposed severe regional coordination gaps. - The resulting resiliency plan, funded by the Appalachian Regional Commission, identifies 42 solutions across eight goals, including a central Regional Emergency Communications Coordination Framework. - One goal specifically proposes creating a shared incident communications dashboard or hub, such as a WebEOC/NC 211 integration, for regional situational awareness and resource tracking. - The plan outlines a three-phase implementation roadmap, starting with the…

Meeting MentionPre-RFPDetected: Sep 1

Key Contacts · Verified by Starbridge

Christina Giles

Administration and Communications Director

Nathan Ramsey

Executive Director

Ohio Department of Administrative Services

OHAug 31

Why now

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Contract ExpiringPre-RFPDetected: Aug 31

Key Contacts · Verified by Starbridge

Ashley Burdette

Administrative Facilities Manager

Vanitha Zacharias

Administrator of Technology Governance/Chief AI Strategist

Los Angeles World Airports

CAJul 9

Why now

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Meeting MentionPre-RFPDetected: Jul 9

Key Contacts · Verified by Starbridge

Michael Govea

Airport Superintendent of Operations II

Kanel Arceno

Business Affairs Manager

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Open RFPs

PROFESSIONAL EMERGENCY MANAGEMENT CONSULTING SERVICES

Palm Beach CountyFL

Due Jan 23, 2030

PROFESSIONAL EMERGENCY MANAGEMENT CONSULTING SERVICES

Palm Beach CountyFL

Due May 5, 2030

Mpa 558 Emergency Management Instruction Services

Rhode Island Division of PurchasesRI

Due Mar 10, 2034

Comprehensive Emergency Management Plan (Request for Proposal)

Cowlitz Indian TribeWA

Closing Soon

Due Oct 28, 2026

AEMA Emergency Management Exercises 2027 - 2031

Alberta Public Safety and Emergency ServicesAB

Closing Soon

Due Oct 29, 2026

EMERGENCY NOTICE: IDNR Land Management Vehicles

Illinois Department of Natural ResourcesIL

Due Nov 14, 2026

RFP for Routine Hazardous Waste Management & Emergency Response

City of OaklandCA

Closing Soon

Due Oct 26, 2026

Emergency Management Platform Replacement Project (Request for Proposals)

Washington Metropolitan Area Transit AuthorityMD

Closing Soon

Due Oct 16, 2026

Professional Emergency Management Consulting Services (Request for Proposal)

Martin CountyFL

Closing Soon

Due Oct 28, 2026

Michigan Medicaid Non-Emergency Medical Transportation Program Management

Michigan Department of Health and Human ServicesMI

Closing Soon

Due Nov 6, 2026

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City of Corcoran

Recent intent

- City Council reviewed a consultant's 10-year organizational study recommending a split of public works and engineering into separate departments. - The consultant recommended hiring a GIS engineering technician to build a solid GIS foundation and support a street rating program and capital improvement plan. - The consultant advised building an asset management system with a work order system, tied to GIS, to improve communication and coordination. - Public works and engineering operations were characterized as reactive, doing minimums and keeping up, with key decisions urged sooner rather than later. - The council member who championed the review called it 'step one' of a longer process, with next steps on affordability and timing still to be determined. - No vendor has been selected and no specific software investment has been committed, leaving the procurement decision open.

Otero County

Recent intent

- Otero County's proposed 2026 Community Wildfire Protection Plan identifies gaps in multi-agency coordination, situational awareness, and water supply mapping, with proposed programs to address them. - The plan includes a project to develop a coordinated, GIS-based inventory of water supplies, documenting the need for better data integration in operational planning. - It calls for a Wildfire Exercise and Multi-Agency Coordination Program, including a multi-year exercise program to improve interagency coordination. - The plan proposes a Pre-Incident Data Integration and Mapping Initiative to compile integrated geospatial data layers for planning and response. - The county commission agenda includes a request to approve the 2026 CWPP, but no decision on funding or software procurement has been made.

CPS Energy

Recent intent

- CPS Energy's board requested and received an operational assessment of the August 28th storm response, which identified gaps in damage assessment and mutual aid coordination. - The utility acknowledged that information and capabilities were spread across many organizations and that emergency management partners need a more granular, area-based view of prolonged outages. - The board directed follow-up actions, including a 60-day review of critical care program enrollment and efforts to automate consistency between CPS Energy's customer list and the state emergency list. - Leadership committed to incorporating lessons learned into future tabletop exercises and to working with community partners to improve shared situational awareness before the next event. - The board requested an update on restoration analytics progress in light of an expected 'super El Nino' and potentially worse future weather events.

City of Essex Junction

Recent intent

- The City Council is considering a $82,912 fire department command vehicle purchase to fix incident command and communications failures surfaced during recent multi-alarm fires, with a motion recommended for approval. - Fire department leaders report that Car 9 is not configured for incident command, forcing commanders to juggle portable radios, lack workspace for accountability, and lose situational awareness during growing incidents. - During a recent incident, crews had to resort to face-to-face and shouted communications because the existing setup failed, underscoring the operational breakdown the command vehicle is meant to solve. - The purchase is partially funded by $70,000 already in the Rolling Stock budget, with the remaining $12,912 from the FY27 fire department budget, and the Council is set to decide on September 23, 2026. - The command vehicle is framed as a firefighter-safety and incident-management investment, with the need elevated based on recent response failures and potential risk exposure.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for emergency management software?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a emergency management software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect emergency management software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the emergency management software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free emergency management software report?

Ranked buyers with active emergency management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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City of Corcoran

Recent intent

- City Council reviewed a consultant's 10-year organizational study recommending a split of public works and engineering into separate departments. - The consultant recommended hiring a GIS engineering technician to build a solid GIS foundation and support a street rating program and capital improvement plan. - The consultant advised building an asset management system with a work order system, tied to GIS, to improve communication and coordination. - Public works and engineering operations were characterized as reactive, doing minimums and keeping up, with key decisions urged sooner rather than later. - The council member who championed the review called it 'step one' of a longer process, with next steps on affordability and timing still to be determined. - No vendor has been selected and no specific software investment has been committed, leaving the procurement decision open.

Otero County

Recent intent

- Otero County's proposed 2026 Community Wildfire Protection Plan identifies gaps in multi-agency coordination, situational awareness, and water supply mapping, with proposed programs to address them. - The plan includes a project to develop a coordinated, GIS-based inventory of water supplies, documenting the need for better data integration in operational planning. - It calls for a Wildfire Exercise and Multi-Agency Coordination Program, including a multi-year exercise program to improve interagency coordination. - The plan proposes a Pre-Incident Data Integration and Mapping Initiative to compile integrated geospatial data layers for planning and response. - The county commission agenda includes a request to approve the 2026 CWPP, but no decision on funding or software procurement has been made.

CPS Energy

Recent intent

- CPS Energy's board requested and received an operational assessment of the August 28th storm response, which identified gaps in damage assessment and mutual aid coordination. - The utility acknowledged that information and capabilities were spread across many organizations and that emergency management partners need a more granular, area-based view of prolonged outages. - The board directed follow-up actions, including a 60-day review of critical care program enrollment and efforts to automate consistency between CPS Energy's customer list and the state emergency list. - Leadership committed to incorporating lessons learned into future tabletop exercises and to working with community partners to improve shared situational awareness before the next event. - The board requested an update on restoration analytics progress in light of an expected 'super El Nino' and potentially worse future weather events.